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A share link turns one artifact (a report, dashboard, or saved file) into a public web page. Anyone with the URL can open it without a CloudThinker account, and you can revoke it whenever you want.

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Prerequisites

  • The Developer or Admin workspace role. Viewers can’t create or revoke share links.
  • A finished artifact in the Artifacts gallery or in a conversation
1

Open the artifact

Click Artifacts in the left sidebar and find the item, or open the artifact from the conversation that built it.
2

Click Share

Use the Share icon on the artifact’s card in the gallery, at the top of the artifact page, or in the artifact panel of the conversation (the panel that opens when you click the artifact card in the chat). The share dialog opens and confirms that anyone with the link can view the item without signing in.
3

Click Create share link

Success state: a Share link created successfully toast appears, and the dialog shows a Share URL with Open link and Revoke buttons. In the gallery, a globe icon appears next to the card’s title, and the Share icon’s tooltip reads Shared · Manage link.
4

Copy the URL and send it

Click the copy icon at the right of the Share URL field (Copied to clipboard confirms it). Paste it into an email, a ticket, or a chat. Click Open link first if you want to see the page the way a recipient will.

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What viewers see

Because the link always serves the current version, a new version CloudThinker publishes later replaces what viewers see at the same URL. You can’t pin a link to a version. To try changes without touching the shared page, ask for a draft as a separate artifact in a new conversation. Once it’s approved, ask CloudThinker to apply the same changes to the shared artifact, and it publishes them as a new version at the same URL. To send a recipient a PDF, click Download PDF on the artifact page yourself and attach the file.
A share link is public until you revoke it, and anyone who receives the URL can forward it. Read the artifact once as an outsider would before you share: cost figures, account IDs, resource names, and architecture details are all visible. To redact before you share, ask CloudThinker in the conversation to mask account IDs and resource names, then check the new version.

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Review everything you’ve shared

In the gallery, open the filter and set Sharing to Shared. The list then shows only items with an active link, so you can audit them in one pass. Set it to Private to see what hasn’t been shared.

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Security and controls

  • Links don’t expire. A link stays live until someone revokes it.
  • There’s no password or sign-in option on a link. Anyone with the URL can open it.
  • Only Admins and Developers can create or revoke links, so roles are how you control sharing. See Workspace users.
  • The URL holds a random identifier (a UUID), so it can’t be guessed from the artifact’s name or ID.
  • There’s no workspace switch to turn sharing off. Limit it with roles instead.
  • Creating or revoking a link isn’t recorded in Audit Logs, and there’s no view count or access log for a shared page. The gallery and share dialog don’t show who created a link or when. To audit, use the Shared filter above.
1

Open the share dialog

Click the Share icon on the artifact’s card (its tooltip reads Shared · Manage link) or Share on the artifact page.
2

Click Revoke

Success state: the dialog goes back to Create share link. The old URL stops working for everyone right away, and recipients see This link is no longer active (a revoked file link shows a not found page). Files they already downloaded stay with them.
Sharing the same artifact again creates a new URL. The revoked one never comes back.
Remove from artifacts on a saved file doesn’t revoke its link. The page stays public, and the file leaves the gallery, so revoke the link first.

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Troubleshooting

Cause: your workspace role is Viewer, which hides Share. In a conversation, the icon stays disabled with Available after this artifact finishes until CloudThinker is done writing. Fix: wait for the artifact to finish, or ask a workspace Admin to share it or to change your role in Workspace users.
Cause: the link was revoked, or the URL was cut off when it was pasted. Check: open the share dialog. If it shows Create share link, the item isn’t shared. Fix: create a new link and send the full URL.
Cause: shared pages show the snapshot from when the current version was published, never live data. Fix: ask CloudThinker to update the artifact. The new version appears at the same link.

Artifacts

Build reports and dashboards and find them in the gallery

Workspace branding

Put your logo and company name on shared pages

Workspace users

Roles that decide who can share and who can only view

Data protection

How CloudThinker handles secrets and sensitive data